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Alberta Parks

Feb 18, 2020

Information Officers (IOs) work in the campground permit booths as the first point of contact for visitors at Aspen Beach Provincial Park. They are responsible for registering campers, providing front-line customer service, daily cash handling, and providing useful and timely information around park activities, rules and regulations, and nearby amenities. 

In addition to the IO duties, the Lead Information Officer oversees the staff and day-to-day operations in the campground permit booth. This position focuses on higher level administrative and leadership tasks, such as scheduling, staff training, cash reconciliation, and reporting.

These seasonal roles can be fast-paced and they require critical thinking, adaptability, and strong communication skills. While the bulk of the work is done indoors, there may be some requirement to spend time in the campground interacting with visitors or performing basic maintenance tasks outdoors (such as trash pickup). If you are interested in gaining customer service, government administration, and cash handing experience in a unique setting, these positions might be a perfect fit.

 

Position: Information Officer / Lead Information Officer, Aspen Beach Provincial Park
Classification: Administrative Support 2 / Administrative Support 3
Type: Seasonal (Up to 40 hours/week)
Location: Bentley
Rate of Pay: $19.20-$23.37/hr Information Officer / $21.14-$25.83/hr Lead Information Officer
(Plus 11.2% in lieu of benefits and holidays)
Closing Date: February 23, 2020

Responsibilities

Booth Operations

      • Provide exceptional customer service as the first point of contact for day users and overnight campers
      • Understand reserve.albertaparks.ca functions to register campers, update visitor information, and process payments or refunds using the system
      • Operate cash register and point of sale system
      • Daily opening tasks, closing tasks and ensuring location is open to the public during scheduled hours of operation
      • Participate in all required booth operations, including camper compliance, shower coin collection, group unit counts, and daily cleaning
      • Keep a clean & organized workspace at all times, with relevant resources stocked and ready to use
      • Receive, respond to, and follow up with customer complaints
      • Provide on-site visitor concern management, troubleshooting, and reporting
      • Learn emergency protocols to provide support to visitors and staff in an emergency situation

Administrative Duties

      • Learn and adhere to all pertinent policies, procedures, and protocols, including OHS, campground regulations, and GOA directives
      • Follow proper paperwork procedures to ensure consistency
      • Complete daily cash-outs and accurately enter data into Excel workbooks
      • Review and reconcile camping revenue for daily cash-outs
      • Record and organize statistics for public visitation and demographics when required
      • Provide administrative support at the Red Deer District Office as needed

Education & Information Services

      • Respond to in-person and telephone/email requests for information on area amenities and recreational activities
      • Advise the public of the various rules, policies, and regulations that apply within a Provincial Park
      • Stay up-to-date on relevant activities, opportunities, and conditions (trails, water, fishing, etc.) to provide to the public
      • Plan and deliver activities to support special events (such as Canada Day or Parks Day)

In addition to the above duties, the Lead Information Officer will be responsible to:

    • Ensure IOs receive appropriate training for booth operations, reservation system, and GOA processes
    • Empower IOs to be independent in their roles by setting clear expectations and processes for decision-making
    • Provide ongoing support to IOs through regular check-ins on progress and one-on-one training
    • Provide constructive feedback to IOs, and supervisor to improve performance or procedures
    • Create and foster an inclusive, positive work environment for all staff and visitors
    • Coordinate day-to-day tasks of the team and ensure daily procedures are followed
    • Maintain open communication with other program areas to ensure visitors’ needs are met
    • Review and reconcile camping revenue for all IOs before submission deadlines
    • Liaise with local visitor information centres and community groups to ensure availability of promotional and tourism materials
    • Manage day-to-day schedule changes
    • Review staff timesheets for accuracy before submitting
    • Manage special projects and deadlines

Qualifications

Requirements

      • High school diploma plus one year related experience
      • English language proficiency
      • Available to work weekend and evening shifts during the season
      • Strong computer skills, including Microsoft Office (Excel, Word, Outlook, and Publisher)
      • Retail and/or cash-handling experience and/or administration experience
      • Alignment with the required behavioural competencies or the role (see below)

In addition, the Lead must also have:

    • Previous supervisory/leadership experience

Assets

  • Post-secondary education
  • Second language proficiency
  • Experience with Reserve.AlbertaParks.ca
  • Familiarity with Aspen Beach Provincial Park & surrounding area
  • Familiarity with till and debit/credit machine processes
  • Available to attend the mandatory training program (late April/early May)
  • The ability to handle intense and demanding environments
  • Exceptional customer service skills
  • Strong attention to detail and the desire for continuous learning
  • Effective time management
  • Ability to work both independently and in a team
  • Independent problem solving and adaptability
  • Desire to be proactive, reliable, and demonstrate a strong work ethic
  • Well-developed interpersonal and communication skills
  • A passion for engaging customers and providing professional, informative, and diplomatic service to a variety of people
  • Positive and inclusive attitude
  • Willingness to cross-train for other areas or duties (maintenance)

Additional Assets for Lead Information Officer:

  • Strong attention to detail and the desire to make things better through improving processes, continuous learning, and helping others develop their skills
  • The ability to motivate staff in an intense and demanding environment
  • The ability to manage multiple deadlines

 

Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

  • Agility: Staff must be agile in order to anticipate and quickly adapt to changing priorities and situations to effectively meet diverse visitor needs. To think creatively while working in a changing work environment.
  • Build Collaborative Environments: By promoting collaboration and commitment, encourage broad thinking on projects, work together to eliminate barriers to progress, and facilitate open and respectful dialogue.
  • Creative Problem Solving and Judgement: Occasionally challenges arise and staff must assess options, understand implications and determine appropriate actions to achieve the necessary solutions. Will be using a wide range of communication techniques to promptly and professionally address issues.
  • Develop Self and Others: By actively learning about the needs of park visitors, reflecting on public interactions to identify areas of improvement and creating a shared learning environment to lead the delivery of top level customer service.
  • Drive for Results: This position requires staff to have the ability to champion innovation and display high standards in programs, initiatives and services.
  • Systems Thinking: This position is one component of a larger work environment that includes other program areas so it's important to understand how the position contributes to achieving broader Alberta Environment & Parks goals.

Terms of Employment

    • Fulfill seasonal contract (anticipated late April – September/October)
    • Evening, weekend and shift work will be required (a premium will be paid)
    • Shifts are 8 hrs/day
    • Access to reliable transportation to and from place of work
    • Valid Class 5 Driver’s License
    • Final candidates may be required to provide a Criminal Records Check and a driver's abstract (will be reimbursed)
    • Recognized Current Standard First Aid and CPR Level "C"/AED Certificate
    • Adherence to Alberta Parks Uniform Policy
    • These positions may require some outdoor work in a variety of weather conditions

Notes

    • Interviews will take place in early March
    • Those selected for an interview must bring three work related references to the interview
    • Training will be provided to successful candidates
    • Part-time positions may be available
    • Shared rental accommodation may be available
    • This posting may be used to fill future vacancies
    • The Ministry of Environment and Parks supports Albertans in being proud stewards of air, land, water and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources

How to Apply

Please review the following information carefully. Any applications sent outside these parameters will not be considered.

    • Email applications are preferred.
    • Ensure your cover letter, resume and any other related documents are submitted as one file.
    • Please save this document using the naming format of your Last name, First name Resume (eg. Smith, Jamie Resume)
    • Please email your application with the subject line "IO-Aspen-Last name, First name"  "LIO-Aspen-Last name, First name"
    • or to aepparks.jobs-cen@gov.ab.ca
    • You can also mail, fax, or drop off your application, ensuring that "Position-Aspen-Last name, First name" is clearly marked.
    • If you are applying to multiple parks or positions, you must submit an application for each one separately.
    • Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of competencies.

Parks Operations Division, Central Region
Alberta Environment & Parks
Suite 700 Millennium Centre, 4909-49th Street
Red Deer , Alberta
T4N 1V1
E-mail: AEPParks.Jobs-cen@gov.ab.ca
Fax: 403-754-6243

We thank all candidates for their interest. However, only individuals selected for interviews will be contacted.

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