Procedures Writer and Administrative/HR Assistant

Procedures Writer and Administrative/HR Assistant
Edmonton Seniors Coordinating Council requires a summer student with excellent communication, organizing and writing skills to undertake the following:

Responsibilities:

• Become familiar with existing written procedures, policies and file management systems
• Meet with supervisor and other coworkers to acquire a good understanding of each project/program and the related existing procedures, policies and file management practices. Cooperatively identify gaps, duplication, and areas for
• Work independently to write/draft procedures and instructions consistent with program needs
• Present drafts to designated coworkers; discuss any edits and make changes as necessary
• Work closely with HR staff to ensure employees and volunteers are able to utilize updated written procedures
• In collaboration with other staff, review and assist with updates to orientation This may entail organizing existing and/or creating new documents/tools for use by staff and volunteers regarding the organization, specific projects and/or roles.
• In consultation with coworkers, examine existing records management systems with an eye to potential improvements (to filing protocols, logical and accessible locations, etc )
• Recommend improvements and follow through with updates as directed by supervisor. This may involve independent work and/or coordinating multiple staff to cooperatively complete the updates.
• Assist with data entry (or data cleaning) as requested to update specific records
• Depending on the organization's calendar of activities, may assist with event planning, hosting, note taking at meetings/events. (e.g. online via Zoom or in-person)

Experience and Skills:

• Excellent listening and verbal communication skills
• Superior composition and editing abilities
• Highly organized and capable of creating organizational systems that others can easily utilize
• Ability to take complex or multi-stepped procedures and prepare a simple, clear communication
• Ability to manage updates/revisions to ensure accuracy, relevance and consistency
• Understanding of how to handle confidential information
• Detail oriented and imaginative
• Self-motivated and able to work independently
• Ability to work collaboratively as a team member
• Familiarity with the not-for-profit sector is an asset
• Proficiency with Microsoft Office Suite; MS Teams and familiarity with Zoom.

Education (working towards a degree or diploma in):

• Human Resource Management
• Writing/Editing
• Library Sciences or Records Management
• Education
• Office Administration Specialist
• Or related
• Must be returning to full time classes in fall 2022

Additional Information:

• This is an 8-week summer position with a flexible start {June 13 possible) and end {August 5 possible) dates.
• Rate of Pay: $20/hr
• Deadline to apply: May 20, 2022, or until a successful candidate is found.
• Please email a cover letter and resume to info@seniorscouncil.net