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Procedures Writer and Administrative/HR Assistant

May 13, 2022

Procedures Writer and Administrative/HR Assistant
Edmonton Seniors Coordinating Council requires a summer student with excellent communication, organizing and writing skills to undertake the following:

Responsibilities:

  • Become familiar with existing written procedures, policies and file management systems
  • Meet with supervisor and other coworkers to acquire a good understanding of each project/program and the related existing procedures, policies and file management practices. Cooperatively identify gaps, duplication, and areas for
  • Work independently to write/draft procedures and instructions consistent with program needs
  • Present drafts to designated coworkers; discuss any edits and make changes as necessary
  • Work closely with HR staff to ensure employees and volunteers are able to utilize updated written procedures
  • In collaboration with other staff, review and assist with updates to orientation This may entail organizing existing and/or creating new documents/tools for use by staff and volunteers regarding the organization, specific projects and/or roles.
  • In consultation with coworkers, examine existing records management systems with an eye to potential improvements (to filing protocols, logical and accessible locations, etc )
  • Recommend improvements and follow through with updates as directed by supervisor. This may involve independent work and/or coordinating multiple staff to cooperatively complete the updates.
  • Assist with data entry (or data cleaning) as requested to update specific records
  • Depending on the organization's calendar of activities, may assist with event planning, hosting, note taking at meetings/events. (e.g. online via Zoom or in-person)

Experience and Skills:

  • Excellent listening and verbal communication skills
  • Superior composition and editing abilities
  • Highly organized and capable of creating organizational systems that others can easily utilize
  • Ability to take complex or multi-stepped procedures and prepare a simple, clear communication
  • Ability to manage updates/revisions to ensure accuracy, relevance and consistency
  • Understanding of how to handle confidential information
  • Detail oriented and imaginative
  • Self-motivated and able to work independently
  • Ability to work collaboratively as a team member
  • Familiarity with the not-for-profit sector is an asset
  • Proficiency with Microsoft Office Suite; MS Teams and familiarity with Zoom.

Education (working towards a degree or diploma in):

  • Human Resource Management
  • Writing/Editing
  • Library Sciences or Records Management
  • Education
  • Office Administration Specialist
  • Or related
  • Must be returning to full time classes in fall 2022

Additional Information:

  • This is an 8-week summer position with a flexible start {June 13 possible) and end {August 5 possible) dates.
  • Rate of Pay: $20/hr
  • Deadline to apply: May 20, 2022, or until a successful candidate is found.
  • Please email a cover letter and resume to info@seniorscouncil.net