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Summer Administrative Assistant

Mar 09, 2022

Job Title: Summer Administrative Assistant
Position: 16 weeks, 40 hours/week
Date Range: May 9, 2022 – August 26, 2022 (grant dependent)
Location: 17410-106a Ave, various sites in West Edmonton Wage: $ 17.50/hr
Apply: hr@kidsontrack.org
Deadline to apply: April 30, 2022
Include: Cover letter and resume, any relevant course descriptions certificates, and volunteer work, experience working, volunteer, or participating in a faith-based organization
Duties and Responsibilities:
• Provide the administrative support needed to prepare and operate our programs
• Assist parents in registering their children in the summer programs
• Cash handling and reconciling
• Set up appropriate record management files to handle registrations, mail outs, attendance, and accounts
• Answer phones and relate program information to the public
• Assist in planning and implementing any summer fundraising events
• Assist in equipment management
• Assist in maintenance of donor database
• Assist in researching and developing grants for upcoming program year
• Cover the general administration tasks of full time administrative assistant during vacation time
• Provide substitution for summer program staff if needed
Requirements/Skills:
• Must be in agreement with the Christian mission of the organization
• Must be competent in computer skills especially Microsoft Office and Microsoft Teams
• Must have experience in data management programs
• Must have pleasant manner and able to respond appropriately to the public
• Basic book keeping skills in a computer accounting program an asset
• Must be an experienced leader, able to direct and instruct others in organizing tasks to be done
• Must have basic administrative and management skills
• Must be organized and detail oriented
• Must have basic marketing skills such as solicitation of donations
• Must be able to function in a team culture
• Must communicate well and in a timely manner
• Must have current CPR Level C and First Aid certificate
• Must submit a clear Police Security Check and an Intervention Record Check
• Must be a Canadian citizen, a permanent resident, or protected persons under the Canadian Immigration and Refugee Protection Act and legally entitled to work and study in Canada (grant requirement)
• Minimum of 18 years of age and under the age of 30 (grant requirement)
• High Five Principles of Healthy Child Development course an asset
• Valid driver’s license and access to a vehicle an asset
Organization Description: Kids On Track is a community building organization that provides hope, direction, and ongoing support for children, youth, and their parents. Educational, social, spiritual, and recreational elements are combined to deliver well-rounded programs. We cultivate relationships with participants encouraging their faith, character and leadership development, social skills, and a healthy lifestyle. We strive to support families that have limited opportunities due to various challenges.