Requesting Accommodation Services

Guidelines
It can take time to register for accommodations and obtain funding for students with permanent disabilities. We encourage students to contact the Student Success Office as soon as they have been accepted into their program of choice, six to eight weeks (minimum) before the start of classes. Students will then meet with a Student Success Coordinator who will discuss your needs and create an accommodation plan with you. It's best to start this early--it can take several months to arrange and organize accommodations!

For inquiries about disability and accommodation services at King's, contact the Student Success Coordinator (SSC). We welcome inquiries from both prospective and current students.

Follow these steps to be eligible for accommodations at King's

  1. As soon as you are accepted at King's, contact the accessibility office to make an appointment with one of the Student Success Coordinators. 
  2. Complete the Accommodation Request form. You will need to complete this form before meeting with a Student Success Coordinator.
  3. Gather and submit related supporting medical documentation about your learning, physical, sensory, or psychological disability. This is key to receiving services and funding at any post-secondary institution. Ensure that your documentation is current. If it isn't, arrange to be reassessed by a qualified professional prior to your appointment. Proper documentation related directly to the disclosed disability is required from all students seeking academic accommodation. If you are unsure of your specific documentation requirements, or if you do not have documentation, review the chart below these steps to help you determine what type of documentation is required. Submit documentation to the SSC by email or mail to ensure confidentiality.
  4. Once the Registration for Accommodations and medical documentation are submitted, attend your appointment with one of the Student Success Coordinators to review your documentation, determine appropriate support services, and discuss funding eligibility. Types of accommodations and services vary greatly, but here are some examples of accommodations:
    • access to a learning strategist or tutor
    • exam accommodations including extended time, minimal distraction room, alternate exam formats, use of adaptive technology, etc.
    • access to a note taker and/or permission to record lectures, use of adaptive technology in the classroom and labs, course material in alternative format, etc.
  5. If your accommodations require financial assistance, complete a student loan application. The Student Success Coordinator will complete a Schedule 4 (grant application for students with permanent disabilities) with you and send it to Student Aid Alberta on your behalf. Applications for funding can take time to process, so the sooner you apply the better (applications open in June for the upcoming school year). Some accommodations may not be administered until funding has been received.
  6. You will receive a Memo of Accommodations after your appointment with the Student Success Coordinator. You are responsible to pick these up at the beginning of each semester.
  7. You are responsible for delivering your Memo of Accommodations to each of your professors at the beginning of each semester and to discuss your individual needs and accommodations with them.
  8. Be in regular conversation with the Student Success Coordinators to ensure that accommodations are meeting your academic needs.
  9. Be in touch with the Student Success Coordinator prior to each academic year that you attend King's. Accommodation memos are not automatically updated and must be requested prior to the beginning of the start of each year at King's.

Changes in accommodations can be requested to compensate for needs that arise through the course of a student's time at King's. It is the student’s responsibility to start a follow-up conversation with the Student Success Coordinator to discuss changes in accommodations.

It is important to remain in conversation with the Student Success Coordinator throughout the duration of accommodation to ensure your needs are being met.

Documentation Requirements

Type of Disability Documentation Requirements
Deaf, Hearing Impaired
  • Audiologist report, or
  • Letter from physician with an explanation of the degree of hearing loss
Blind, Visually Impaired
  • Specialist's report, or
  • Letter from physician with a description of the functional limitations
Learning Disability
  • Psycho-Educational report from a psychologist, or
  • Neuro-psychological report
Speech
  • Speech language pathologist's report
Mobility Impairment
  • Specialist's report, or
  • Letter from physician with explanation of nature of disability as functional limitation
ADD/ADHD
  • Psychologist's report, or
  • Neuro-psychological report, or
  • Letter from a psychiatrist, or
  • Letter from a physician with details about the diagnosis
Psychiatric or Psychological
  • Psychologist's report with DSM diagnosis
  • Letter from a psychiatrist with DSM diagnosis
  • Letter from a physician with details about diagnosis including DSM
Autism Spectrum Disorder
  • Psychologist's report
  • Letter from a psychiatrist
Brain Injury/Cognitive Impairment
  • Neuro-psychological report, or
  • Report/assessment from a psychiatrist
Medical Concerns
  • Letter from a physician describing functional limitation, or
  • Documentation of Medical Condition or Temporary Impairment
Examples of other Permanent Disabilities
  •  Chronic Fatigue: detailed letter from physician
  • Irlen Syndrome: assessment report from a certified Irlen Screener